Online Productivity Tips for B2B Editors

Use these free and easy Internet applications to turbocharge your productivity in 2007.


Firefox Web Browser. Firefox is an open-source Web browser, meaning anyone can add features to it. The result is an endless stream of clever “extensions” that make this browser a pleasure to use. Some major advantages are that it:

  • blocks pop-up adds,
  • allows you to open multiple browser frames,
  • has built-in spell checking for Web-based e-mail,
  • automatically restores your session if your computer shuts down unexpectedly, and
  • features a google search engine that is built right into the browser interface.

Find out more about Firefox here.

Gmail. Google’s version of e-mail offers several innovative features. Until recently, Gmail was only available to those who received an invitation from a Gmail user. Now, Gmail is also available to those who can sign up for it with their cell phone. Gmail is great because it:

  • offers virtually unlimited storage space for e-mails,
  • has an innovative labeling system that allows you to tag and archive e-mails in an organized manner, and
  • automatically recognizes and inserts the e-mail address of anyone who you’ve previously contacted via Gmail.

Gmail also is coordinated with Google’s online calendar. Once you schedule an event or deadline on the calendar, it will automatically e-mail you a reminder a week in advance. You can also share access to the calendar with others. I have my calendar set up so only I see my work-related entries, but my wife and I both can see our family stuff.

Google documents and spreadsheets allow you to store documents in a place that you can access anywhere. Like the calendar, you can invite others to collaborate with you. This can be more efficient than e-mailing the same document back and forth.

Find our more about Gmail here.

If you’d like a Gmail invite leave a comment on the blog asking for one, and I’ll send it to you ASAP.

RSS Feed Readers. Don’t let the technical sounding name keep you from using this handy tool. “RSS” stands for “Really Simple Syndication.” An RSS feed reader is like an e-mail account that automatically notifies you when a particular Web site or blog has new content. This saves you from having to keep checking Web sites or blogs everyday.

It is especially helpful for monitoring the content of blogs, which many times are not updated on a regular basis. You can use an RSS Feed Reader for less obvious things to, like keeping track of the new movies that are available on Netflix.

To find out more about the Bloglines RSS feed reader click here.

Del.icio.us. Think of Del.icio.us as your online filing cabinet. It allows you to create an account where you can “bookmark” and store online articles. For example, if I’m researching vacations to Central America and see a good article in the New York Times, I can save it in my Del.icio.us account by clicking on a button installed on my Web browser. You can organize the articles you save by creating labels.

Del.icio.us also keeps a running list of the “most bookmarked” articles.

Find out more about Del.icio.us here.

Blogs. The perception is that most blogs feature the controversial opinions of unknown people. But there are many blogs out there that offer an almost unlimited source of practical information. A great example of a worthwhile blog is http://www.lifehacker.com/. It is mostly devoted tips for increasing productivity such as helpful computer shortcuts. An interesting B2B blog is http://paulconley.blogspot.com/. A marketing blog that I like is http://sethgodin.typepad.com/seths_blog/







Comments:
Will Social Networks and Vertical Search combine to challenge Google?

Publishers and advertising agencies have a very difficult challenge ahead as traditional “horizontal” media like newspapers, TV channels and magazines see their traditional demographics and advertising revenue streams fragmented by the increasing preference of consumers for online access and the huge presence of Google eroding their audiences and potential future revenues.

Perhaps they should remember the words of Sun Tsu, who once said: “When the enemy is too strong to attack directly, then attack something he holds dear. Know that in all things he cannot be superior. Somewhere there is a gap in the armour, a weakness that can be attacked instead.”

Google’s major strength - the clean search box and the ease of use, commoditised ad revenues, perhaps masks its principal weakness. As media content and advertising revenues fragment to serve thousands and thousands of “vertical” online communities based on lifestyle or profession, Google may suddenly seem standardised, commoditised and lacking a sense of unique community. Is Google becoming Wal-Mart, while vertical communities may prefer Harrods?

Whilst “horizontal” media companies are similar to supermarkets, specialist professional “vertical” publishers are very specific in serving niche communities with totally relevant content and requirements. However, the publisher’s principal operating difficulty in becoming adaptive to this asymmetric Web 2.0 opportunity is that most tend to run each of their print, exhibition and online titles/businesses as separate profit and loss items on their balance sheet. As a by-product the vast majority tend not to have a centralised IT infrastructure or the human IT skill sets to manage a large scale data centre or web spidering facility - the prerequisites needed to datamine and aggregate open source, user generated and blog content to create vertical slices of the Web that are relevant for their audiences. Publishers will also need to integrate this content into the online extensions of their print brands and thereby allowing advertisers the opportunity to target high value communities. In addition, the datamining, crawling and hosting to identify relevant open source content will also need to be a continual process due to the continual growth of user generated and open source content.

Convera have two very large data centres, an extensive web spidering capability and a web index. Convera are now partnering with a significant number of specialist B2B publishers to create a range of vertical websites for specific professional communities. The first example of this is Searchmedica.com with UBM.

In building the deep vertical search portals, the key is to reach into the specific professional community in a number of ways. First, you can combined the trade publisher’s knowledge and contacts in the profession with community appeals that engage the specific audience in a way that general search cannot, and also by taking special care to use the taxonomies common to the targeted profession in organizing search results so that the user feels more at home and among peers. Building a good vertical engine can be costly and time consuming, and getting a critical mass of users to de-Google their search habits into more specialized engines is potentially a tough sell. However, in tests with focus groups from different professional communities to test these vertical search properties against Google, the results are hugely encouraging.

In building the beta test sites, the specialist publishers are providing Convera with “white lists” of data sources online and websites that would be most relevant to its readers so that the searches are restricted to reliable and trusted information. Publishers are also securing agreements with owners of key proprietary content not normally crawled by Google by leveraging some of its contacts and resources so that Convera can crawl and deliver some of their proprietary content.

Another key consideration is getting the user community engaged in the process as co-developers. No matter how bad the results at Google or Yahoo may be for a given professional segment, the interface is familiar and the destination is always at hand. Getting users to think of a specialized brand as the go-to place for business information is the challenge.

A number of publishers are actively assessing the potential of adding social networking to the mix in order to get professionals interacting with each other and adding weekly podcasts by industry experts on issues affecting the community - these additional services will create more community loyalty and also additional advertising and sponsorship opportunities.

The publishers can also use their print titles to drive the audience to the new online areas and this will also assist the transition of their high value print ad revenues to online. Publishers also have exhibitions, seminars, events and email newsletters to assist this transition - and recent research suggests that professional communities will actively attend seminars and events to meet peers and other members
of their community. The theory goes that once you get some professionals involved then the viral mechanism or behavioural “Hive Mind” also kicks in and professional workers start referring to the vertical portal as a community source. It is also allows advertisers and public relations organisations access to a clearly defined, affluent, influential and stable audience.

Google does not allow you to have a beer with a potential business partner - it doesn’t have that sense of community. But Google is fighting back - the recent launch of Google Custom Search and acquisition of teenage social network sites indicates they are aware of their weakness - but specialist publishers see this as a Trojan Horse. Social networks for teenagers are highly transient and target a demographic that is volatile, unpredictable and has a low level of disposable income - whereas a social network alongside a vertical search service for 22,000 bio-chemists, 55,000 UK GP’s, 55,000 insurance risk assessors or 120,000 US psychiatrists is stable, affluent and attractive for advertisers.
# posted by Blogger Andy Black : 12:30 PM
 
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